Table of Contents

Setup of Inventory: Manufacturers, Categories, and Assignees

Moises Morales Updated by Moises Morales

Introduction

Inventory management is an important aspect of business which if done well can lead to a reduction in storage cost, idle time, and overall disruption to the operations of a business.

The Inventory module in Sonar enables users to have full control over their assets/equipment.

By utilizing the inventory module to track your assets, you will have access to the history of all the touchpoints associated with any particular item stored in the module. Essentially, you will have a complete genealogy (lifecycle) of each item.

Sonar's Inventory module is comprised of five key setup categories to track all inventory items including: Categories, Generic Inventory Assignees, Inventory Locations, Manufacturers and Vehicles.

In order to get your inventory completely set up and tracked, you will need to go through each section of the inventory module to insert your information (click here for the walkthroughs).

Manufacturers

The Manufacturer section allows the configuration of device manufacturers, further increasing the precision of categorization for hardware devices. Similar to Inventory Model Categories, the Manufacturers category is freeform, however, it should represent the hardware manufacturers for the equipment being used.

To add manufacturers into Sonar, click on Settings, Inventory and then Manufacturers:

Click "Create" and enter the name of the manufacturer (in the example below, Netgear was added as a manufacturer

Categories

Sonar users can categorize their inventory in whichever way makes sense based on their business model. In the below example, the customer has categorized items according to their high volume hardware, and have included a category for miscellaneous items called Other.

To add a category follow these steps:

  1. Go to Settings, Inventory and then Categories.
  2. Click Create and enter the name of the Category you are trying to add (i.e. Non-CPE)
It is important to select an icon to represent the category of equipment you are adding into Sonar. This icon will appear in Pulse when monitoring your network. Pick an icon that will best depict each category of equipment.

Assignees

An Assignee in Sonar is an entity that may have inventory items assigned to it. An assignee can be a person, a place, a vehicle or a generic placeholder. Contrary to specific Assignees, generic assignees need only be given a name prior to creation and would be best used when the assignee does not fit into one of the other specific Inventory Assignees - such as itemized buckets, contractors who don't have access to the instance as users, and non-addressed locations.

Generic Inventory Assignees

To create an Assignee, go to Settings, Inventory and then click on Generic Inventory Assignees:

  1. On the top right hand corner, click "Create"
  2. Enter the name of the Assignee your company would like to have (repeat the same steps to enter more Assignees)
  3. Click "Create"

In this example, an Installer Assignee was created to assign equipment to Installers.

Inventory Locations

Inventory locations cover address specific locations, used primarily for Network Sites or Storage sites. The inventory locations require the same address validation as any other proper address within Sonar. Provide the street address and hit validate and the maps integration will add the latitude and longitude for you.

Additionally, you can create internal locations within each Inventory location allowing further precision when adding locations and tracking inventory.

To create inventory locations click on Settings, Inventory and then Inventory Locations:

  1. Click "Create" and fill out the Inventory Locations form including:
    1. Name of location
    2. Address Line
    3. Country, City, State/Province, and Zip/Postal Code
  2. Click Validate Address
The drop pin feature on the map can be used in special circumstances when a particular address cannot be found (i.e. rural areas)

Vehicles

The Vehicles section allows the creation of tracked vehicles for use with mapping as well as inventory assignment. Vehicles can optionally have their make, model, year, and VIN added.

To add a vehicle as an Assignee follow the steps below:

  1. Click on Settings, Inventory, Vehicles and fill out the information including:
  • Name - enter a generic name such as Installation Truck or Company Truck
  • Manufacturer (in the example below we are using a Ford
  • Model - F150
  • Year
  • VIN

  1. Click "Create"

 

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Getting Started with Inventory as an Administrator

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