Table of Contents
Using the Mass Email Tool
Updated
by Mitchell Paul-Soumis
When to use a Mass Email
The Mass Email tool exists to send an email an a large number of customers, where manually selecting the recipients would be impractical due to time consumption. Mass Emails are targeted to a list of accounts based on the filters selected. As multiple filters are added, the recipients will shrink accordingly - only recipients which meet all criteria will receive the mass email.
Most commonly, Mass Emails are used to notify your customers of upcoming changes to the network such as maintenance or unexpected downtime, however Mass Emails can also be used to inform your customers of promotional material, or temporary savings.
Mass emails can also be used to notify customers of price increases across your service offerings.
Creation Fields
Creating a mass email is a more flexible process than email messages, as a mass email uses completely free-form fields. In a mass email, the From Name and From Email Address represent the information which will be displayed to the email recipient. These two fields do not need to share a From Name or a From Email Address with any existing Email Messages or Inbound Email addresses. The Files section allows you to add an attachment to your Mass Email.
Configuring the message and the filters will be covered in additional detail in the sections below.
Creating the message content
The Mass Email Message content utilizes the same content creation tools as the Email Messages, providing the versatility of variables on a much larger contact scale.
The available variables within the Mass email are as pictured below:
Amount Due: This variable will display the amount due on any unpaid invoices. This variable is useful for Mass Emails targeted at many delinquent customers.
Account Number: This variable will include the respective account number on the mass email upon receipt
Company Name: This variable will include your company name on the email
Contact Name: The contact name variable places the name of the designated recipient on the email. If multiple contacts are receiving the same Mass Email. Do note that unless the "Contact has Email Category Enabled" filter is used
First Name & Last Name: This variable will insert the recipients first and last name per their contact information
Common Mass Email Messages
Network Outage
Subject: Network Outage A-002 Tower
Body:
Hello *|FNAME|*,
This message is to let you know that we are aware of a network site issue that is affecting your services. We are presently dispatching technicians to remedy the issue and have an estimated time of repair for 2:00 PM. We will send you another email to let you know when services are restored, or we will provide a status update at 2:00 PM.Thank you for your understanding
Using Account Filters
Account has IP from Pool | This filter will present you with a list of all IP Pools, allowing you select a single or multiple pools to target only those accounts. |
Account has IP from Subnet | This filter will present you with a list of all subnets, allowing you select a single or multiple subnets to target only those accounts |
Account has Service | This filter will present you with a list of all Services on your instance allowing you select a single or multiple services to target only those accounts |
Account has Status | This filter will present you with a list of all Statuses configured in your instance allowing you select a single or multiple statuses to target only those accounts |
Account is Associated with Item | This filter will present you with a list of all Inventory Items created on the instance, allowing you select a single or multiple items to target only those accounts |
Account is Connected to Network Site | This filter will present you with a list of all active Network Sites on your account, allowing you to select one or multiple Network Sites. |
Account is Delinquent | This filter is used to select all accounts that are delinquent in your instance |
Account is in Group | This filter is used to email accounts that are within a certain Group. This filter will display all active groups on your instance. |
Account is of Type | This filter will display all account types on the instance, allowing you to select one or multiple types of account. |
Contact has Email Category Enabled | This filter allows you to selectively target certain contacts from accounts by selecting the appropriate Email Category from the list. |
