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Printed Invoice Batches: Overview

Morgan Wynnes Updated by Morgan Wynnes

The printed invoice batch tool can be used to produce a single PDF document that contains all invoices generated for a specified date. In order for the invoice to be included in the generated PDF, the account they are associated with must have the preference for printed invoices enabled, under the account's billing configuration.

The Printed Invoice Batches tool will only include invoices that were generated as a result of automatic billing - if the invoice was manually created, it will not be included.

The size of these invoices is US Letter (8.5 inches x 11 inches/215.9mm x 279.4mm.), and they are designed to be sent in a dual left window envelope. The remittance slip fits in a single left window envelope.

In accordance with USPS postal addressing standards, if a line 2 is present (for either the company address or customer address), it will appear appended to line 1 of the address.





For more information about invoices in Sonar, review the Invoices in Sonar: Examples, Creation & Contents document here.

Creating a Printed Invoice Batch

To create a printed invoice batch:

  1. Click "Billing Tools" from the left-side menu
  2. Click on the "Printed Invoice Batches" tile
  3. Click the "Create Printed Invoice Batch" button
  4. From within the Create Printed Invoice Batch window, use the Date selector to choose the date you wish to generate the invoices for
If your billing parameters have Billing Day and Invoice Day set as different values, you will need to select the Invoice Day, not the Billing Day.
  1. Click "Create"
It may take some time to generate an invoice batch depending on the quantity of invoices in the batch. Once you press "Create", the batch will be generated in the background and will become available in the Printed Invoice Batches table once complete.
  1. A single PDF document (that contains all invoices generated for the specified date) will appear in the table and be available to download
Invoices will only be included if the account they are associated with has the preference for printed invoices enabled.

Printed Invoice Fee

Sonar offers the ability to charge a fee for customers who opt to have their invoices printed. This fee is configured under your instance's billing settings and functions by being associated with a one time service - once automatic billing runs, the fee will be applied to any applicable customer accounts and show up as a transaction on the invoice.

Creating a Printed Invoice Fee

To create a printed invoice fee, you must first create the one time service that it will be associated with. The steps on how to complete this and enable the printed invoice fee are provided below:

Part 1: Creating the One Time Service
  1. Navigate to Settings > Billing > Services
  2. Click "Create One Time Service" from the top-right of the Services screen
  3. From within the Create One Time Service window:
    1. Ensure the Enabled box is checked
    2. Give your fee a name (i.e. 'Printed Invoice Fee')
    3. For the Application field, select 'Debit'
    4. In the Amount field, enter the amount in dollars you wish to charge for the fee
    5. Click "Create"
      For a more in-depth overview of services and how to create them, refer to the Services: Overview documentation here.
Part 2: Enabling the Printed Invoice Fee
  1. Navigate to Settings > Billing > Billing Settings
  2. Scroll to the bottom of the screen
  3. Under Printed Invoice Fee Service, select the one time service you created in Part 1 above
  4. Click "Save" at the bottom-right side of the screen
    Only accounts that have the preference for printed invoices enabled will be charged the printed invoice fee.
You can also set accounts to automatically be added to the printed invoice batch when they are created, through the use of billing defaults. To learn more about billing defaults, refer to our Billing Defaults documentation here.

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